When to use this: setting up your distributors before the first purchase.
Steps
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Suppliers → Add Supplier opens the New Supplier form in three sections.
- 1. Basic Information — Supplier Name (1) and Category are required. Credit Terms (2) is how many days you have to pay, in days. Store Mapping (3) is required too — tick which of your stores buy from this supplier; leave out a store and it never sees this supplier at all.
- 2. Compliance Information — GSTIN (4) is optional but strongly worth entering: it drives your purchase GST input credit. PAN Number (5) is required. Drug License No. matters for a pharma distributor but isn't enforced. FSSAI Number is deliberately not required — it's a food-safety licence, and most pharmaceutical distributors don't hold one, so requiring it would make a legitimate supplier impossible to save. If you type a valid GSTIN, BitMed reads the PAN out of it (characters 3–12) and fills the PAN field for you.
- 3. Contact Information — phone, email, address (collapsed in the picture; tap to expand).
Create Supplier saves it.
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The supplier detail screen — open any supplier to see everything in one place: outstanding balance, purchase history and contact details, plus quick actions.
Four tabs sit above the page: Overview (1, shown here), Products (2, what you buy from them), Purchases (3, every GRN) and Ledger (5, the full running account — every invoice and payment against this supplier). The Overview tab itself shows Outstanding Balance, Total Purchases (as a GRN count) and Credit Terms as cards, with the full contact record in Supplier Details (4). 6 are Log Credit Note and Record Payment — the two actions you'll use most once you owe or are owed money (→ PUR-06).
Good to know
- GSTIN matters — purchase GST input flows from it.
- Outstanding and payments live here too (→ PUR-06).
- A supplier only appears where you mapped it. Store Mapping isn't a label — a supplier ticked for one store won't show up when you're buying for another.