Consolidated PO across stores

Create a consolidated purchase order

1. Open Purchases and select the Consolidated PO tab.

   BitMed shows low-stock medicines from all stores.

   

   1 is the tab itself, with the count of low-stock rows across every store (25 here). 2 is the Group by primary supplier toggle, 3 is Supplier for PO, and 4 is Generate PO, which counts how many rows you've ticked. 5 is one row — the store it's short at, the product, current Stock, the Reorder level that triggered it, and the Suggested quantity to bring it back up.

2. Select the medicines you want to order.

   The table shows the store, current stock, reorder level, and suggested quantity. Once you tick at least one row, a Consolidated Summary appears above the table: BitMed merges the quantity for the same medicine across every store you ticked it in, so you see one combined line per product with its store-wise split, not one line per store.

3. Choose how to create the order:

   • Select Supplier for PO to create one PO for the chosen supplier — every ticked row goes on it, whether or not that medicine is mapped to that supplier.
   • Turn on Group by primary supplier to create one PO per medicine's mapped primary supplier instead. Unmapped medicines are skipped here (see Good to know).

   Picking a supplier doesn't filter the list by itself — it tells you how many rows match, and lets you narrow down if you want to.

   

   1 is the supplier you picked — Pune Pharma Distributors. 2 is the notice line this always shows once you pick a supplier: here, "Showing all 25 items · 0 mapped to Pune Pharma Distributors." — none of today's low-stock medicines are mapped to this particular supplier, but every row is still visible and selectable. 3 is Show only this supplier's items, which narrows the table down to just the mapped ones. If you narrow the list after already ticking a row that isn't mapped, the tick is kept, not cleared — you just won't see it, and the notice tells you how many hidden rows you've ticked so nothing silently drops off the order.

4. Review the consolidated quantities. BitMed combines the selected quantity for the same medicine and shows the store-wise split.

5. Click Generate PO or Generate POs by supplier.

The created orders are available in the Purchase Orders tab. To receive the goods, use the normal GRN process described in Goods Receipt.

Good to know

• Group by primary supplier only works for medicines that have a primary supplier mapped. Unmapped ones are skipped and BitMed tells you how many — order those manually instead, or pick a supplier and use Generate PO.
• If a medicine has no purchase rate on record for that supplier, BitMed stops and asks you to enter one before it will generate the order.
• Supplier for PO and Group by primary supplier answer different questions: the first lets you force everything ticked onto one supplier regardless of mapping, the second respects each medicine's own mapped supplier and splits across several POs.